NOTICE OF GENERAL MEETING AND ELECTIONS

Dear Member.

Our Annual General Meeting (AGM) on December 2011 was not attended by enough members to render valid. According to our by-law we have to hold another AGM within 90 days.

For this purpose we would like to inform you President letter as per following :

NOTICE OF GENERAL MEETING AND ELECTIONS

DATE:              SATURDAY, February 11, 2012

TIME:              11.00 PM – 2:00 PM   Lunch will be served at 11:30 AM

PLACE:           Home Food Inn Restaurant

ADDRESS:      5222 Macleod Trail S.W.

PHONE:         403-259-8585

The Board of directors would like to request your attendance to this year’s ANNUAL GENERAL MEETING AND BOARD OF DIRECTORS ELECTIONS.

Every Member (Young and Old) is welcome. We would like to review this year’s programs from the various Directors, update you on the Financial Status of your Club, followed it up with a question and answer period. We will distribute the Appreciation for some students/ youths for their significant contributions during the Batavia Night – Pasar Malam then proceed with the Board of Directors Elections.

With some heart, dedication, commitment and effort each member could be an instrumental team player. Why not Volunteer as a Director this time around and/or nominate a Member in good standing for any of the following positions:

Board of Directors:

Cultural, Social, Funding, Trustee, Communications, Sport, Member Welfare                         (The term will be from January 1, 2012 – December 31, 2012)

An Annual General Meeting gives you the opportunity to get involved and voice your opinion and/or criticism. You will be only eligible to vote if you are a member in good standing. Remember to renew your Membership.

We are looking forward to your ongoing support. Your CLUB counts on you.

Please mark your Calendars for this important date.

Sincerely,

Sjahmanul Alam                                                                                                                       PRESIDENT

GENERAL MEETING AND ELECTIONS

Voting:

Please remember to renew your membership. Any member in good standing has the right to vote at any meeting of the CLUB. Such votes can be made in person or by means of a proxy, duly dated and signed.

Membership Fees are:

$ 20.00 per year for a family  (*Parent(s)s and child (ren) under the age of 18)

$ 10.00 per year for a single person 18 years and older

Election Board of Directors

The term will be from January 1, 2012 to December 31, 2012.

Cultural

The favorable exposure and promotion of the Indonesian Cultural and Educational programs.
To establish and maintain social and cultural contacts with other Indonesian organizations headquartered outsideCalgary.

Social

The responsibility for the organization and co-ordination of all social functions.
The Social Director is accountable for the maintenance of proper financial records and to give these reports to the Treasurer in a timely manner. He/She keeps proper records of all activities and financial transactions of these functions and promotes the Club through these events. He/ She can chair a Social Committee.

Funding

The responsibility for the organization and co-ordination of the various ways of obtaining funds for the daily and long term financial goals of the Club. The Funding Director will establish a Directors’ Annual Budget from the Funding proceeds and with the Treasurer will keep track, control and analyze the amount and purpose of each Director’s expenditure.

Sport  

The responsibility for the formation and maintenance of all sports groups. The Sport Director co-ordinates the efforts of all sport groups under the auspices of the Club chairs and organizes other sports committees as needed.

Member Welfare

The Health & Education Director organizes with her committee for the distribution of items for the sick, poor, needy, newly weds, funerals etc. as they seem fit.
He/She promotes continuing Education for our members by means of providing Scholarships and other future types of funding.

Communications (ombuds person)

The reponsibility for the proper “Public Relations” to our Club’s members. To handle all complaints and inquiries in a professional and confidential manner.  He/She is the middle person between Board of Directors and it’s members and is responsible for the proper Communications and Public Relations between our Club and 1) The World, through the World Wide Web site, 2) Calgary Community and 3) Our  Members through the Kurir, Telephone, Fax, Email etc. and other means of communication.

*Or any other Director’s position as required by the club.

Trustee

The responsibility of overlooking the proper expenditures done by the Board of Directors according to the guidelines set out.  Be a part of the Board of Directors and establish an Auditing Committee who together with the Treasurer will audit the books of the Club either Semi-Annually, Annually or any other Time period as required

Member who are unable to come and wish to appoint another person to vote on behalf of him/her. Please download, fill up and sign the Proxy Form < here >
The Proxy has to bring this letter to the AGM.

For your convenient, Member could renew their membership by downloading the form <here >
Please fill up and bring to AGM or send to us with the membership fee. Our address is on this website on the top-right-hand corner.